Information on becoming a Sponsor

In 1997 we organized a quality community event…The Santa Train. Over two thousand people, young and old alike, rode this train and all enjoyed the beautifully appointed cars and a visit with Santa Claus and his family.

Because of increasing costs, we are seeking SPONSORS or PARTNERS to help keep this community event going. Below is a proposal for sponsorship of The Santa Train. I hope your company will consider joining us as a SPONSOR or PARTNER.

If you wish to talk to a representative from our troop e-mail us at rudy294@charter.net.  Someone will be contacting you shortly to discuss this with you in more detail and to answer any questions you may have about The Santa Train.

THE SANTA TRAIN PROPOSAL

OBJECTIVE

To include your corporation in an original Madison area quality family and community event

PURPOSE

The Santa Train is a fund-raising enterprise, sponsored by Boy Scout Troops 102  of Madison. This is a yearly event, and is in the process of becoming a featured Holiday tradition in Southern Wisconsin.

EVENT

The Santa Train is an inter-generational, family-oriented activity, bringing children, parents and grandparents together for an opportunity to experience the romance and fun of train travel, even if only for a short time. It combines the mystery, history and love of the American railroad with the magic of Santa Claus. Santa Claus and his family will distribute gifts to children as mementos of the event.

FEATURES

• Visits and gifts from Santa Claus, Mrs. Claus and the elves for the children aboard the train 
• Rail excursions through the rolling Wisconsin countryside.

LOCATION

Prior to 2002 the Santa Train operated out of the Waunakee or Middleton train depots. Since 2003 we have used the North Freedom train depot.

SALES

M&I Bank (a Santa Train sponsor) will offer tickets to the public through its Fall Newsletter. Pre-sale of tickets will be done by direct mail programs and offered through Scout Troops and individual efforts. Corporations wishing to purchase blocks of tickets for charitable donations, employees, or customers are encouraged to do so.

IDENTITY OPPORTUNITIES

Sponsors and Partners will enjoy excellent visibility while becoming part of a new Madison tradition. It will soon have the visibility of Rhythm and Booms.

The Boy Scouts, who are the beneficiaries of this event are tremendously loyal and will insure that the interests of the Sponsors and Partners are realized.

DESIGNATIONS:

"Sponsor" (Eagle Scout Level) - $5,000

A "Sponsor" provides major support for the event.

"Partner" (Star Scout Level)

A "Partner" assists with the purchase of tickets for Less Chance Youth organizations, items for the gift bag and promotional support.

Boy Scout Level No desire for recognition but still want to donate.

Unrestricted Donation $__________________________

SPONSORS

The Santa Train is seeking two additional sponsors to join M & I Bank of Southern Wisconsin as a Corporate Sponsor. With a contribution of $5,000, corporate sponsors will receive the following recognition.

• Name included on The Santa Train web site, with link if desired (www.santatrain.org).

• Acknowledgements on display signs at The Santa Train staging area.

PARTNERS

The Santa Train is equally interested in "Partners" who can contribute $2,500 in cash to allow the organizers to offset costs of presenting this quality family event. This money may also be used for tickets for disadvantaged youth. The Santa Train organizers are available and willing to discuss non-cash gifts of value to the event (tickets, gifts, etc.). Partner friends will be recognized in the following ways.

• Acknowledgement on The Santa Train web site, with link if desired (www.santatrain.org).
• Name included on display signs at The Santa Train staging area.

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Name of Sponsor: __________________________________________________

Address: ______________________________________________________

______________________________________________________

Return completed designation form to:

Steve Rudolph, Chartered Organization Representative, Troop 102

6214 Pioneer Road, Madison, WI 53711

274-9861 (H)…244-9227 (W)

(Troop 102 is a tax-exempt entity with a federal tax identification number. Donations are tax-deductible to the extent allowed by law)